Find a time together

Schedule a Team Meeting – Find a Time That Works

Find a workable time for your next team discussion. Collect availability for specific time slots and compare the results before confirming the meeting.

Create your free poll

Free to use. No sign-up needed to create or answer a poll.

A shared decision for teams with different schedules

Team meetings can involve part-time colleagues, people in different time zones, or guests outside your organization. A poll helps when checking one shared calendar is not enough to decide on a time.

FindCommonTime shows time options in each viewer's time zone. Team members explicitly mark whether each slot works for them. The organizer can compare attendance, select a final time, and close the poll when the decision is made.

How it works

Start with the purpose and duration
Explain the meeting in the title and offer time ranges that fit the discussion. Check the availability of any essential attendees when choosing your shortlist.
Invite the team
Add named invitees for personal links or share one participation link. Set a response deadline when you need a decision by a particular day.
Confirm and communicate
Review the results and check that the necessary people can attend. Choose the time and share the final meeting details with the team.

Put it into practice

Example: a planning session across locations

A distributed team needs an hour to plan its next milestone. The organizer chooses three windows that are reasonable for the team's locations. Colleagues see the times in their own time zone and respond, helping the organizer compare the options without a chain of time-zone conversions in chat.

A high attendance count is only part of the decision

A time with the most IN responses may still miss the person needed for a key decision. Use the poll to identify promising slots, then check the needs of the meeting before confirming.

Common questions

How are time zones handled?

The poll displays times in the viewer's time zone and identifies that time zone on the page.

Can I propose recurring times?

Yes. When creating options, you can generate weekly or monthly repeats. Participants respond to the generated dates, so availability can differ from one occurrence to another.

Give your group a time to choose

Add your options, share the link, and find out what works.